Keep Good Records

Washington State Department of Ecology

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Keep Good Records

Medium- and large-quantity generators (MQGs and LQGs) must keep records. Small-quantity generators (SQGs) can also benefit from keeping these records, although they are not required to do so.

Dangerous Waste Records Checklist is a PDF form that businesses can use to track documents.

The table below includes a list of records that businesses must keep.

Type of Dangerous Waste Records	Who’s required to have these?	Kept for at least…?
Dangerous Waste Annual Reports	Businesses with a RCRA ID#	5 years (On-line storage in Turbo Waste OK)
RCRA Site ID # Form	LQGs and MQGs (required), some SQGs	5 years (On-line storage in Turbo Waste OK)
Waste designation records: Proof of waste types, such as test reports, MSDS, or other documents that support generator knowledge	Everyone	5 years
Shipping papers (See Transportation.)	LQGs, MQGs	5 years
Uniform Hazardous Waste Manifests (UHWM)	LQGs, MQGs	5 years
Bills of lading, or other shipping receipts	Everyone, when the UHWM is not required. Recommended for SQGs	5 years
Spill response plan	LQGs	Ongoing
Training records on spill plans	LQGs	5 years
Spill Reports	LQGs, MQGs	5 years
Emergency plan (See Planning for Emergencies.)	LQGs	Ongoing
Training records on emergency preparedness	LQGs	5 years
Inspection logs for dangerous-waste-accumulation areas	LQGs, MQGs	5 years
Solvent-recycling (still) logs	Everyone who uses a still	5 years
Financial Assurance Records	LQGs	5 years
Exception reports	LQGs, MQGs	5 years
Documents associated with the use of drip pads	LQGs, MQGs	5 years
Logs showing date and amount of waste treated on site	LQGs, MQGs	5 years
Documents associated with the use of containment buildings	LQGs, MQGs	5 years
Waste analysis plans when treating waste for LDR purposes	LQGs,	5 years
Waste analysis plans when treating waste in a permit-by-rule (PBR) unit	Everyone treating waste in a PBR unit	5 years
On-site facility inspection reports, logs, and schedule	LQGs, MQGs	5 years
Written Contingency Plan	LQGs,	5 years
Documentation of claims that materials are not solid waste or are conditionally exempt	Everyone making such claims	5 years

Recordkeeping and Reporting for Small-quantity Generators discusses what records are good for SQGs to keep.

Related information

RCRA Site Identification Number or Notification of Dangerous Waste Activities or EPA Number is required of LQGs and MQGs.

Dangerous Waste Annual Report is required of all those who have an active RCRA Site ID#.