Copy Fee Schedule for Public Records

Under RCW 42.56.120, the Department of Ecology is allowed to recover only the actual costs directly related to the copying of public records. These costs include such items as costs related to the copy machine which include maintenance, paper and other supplies, and staff time devoted to the copying process. The agency may not charge a fee for inspection of records, or staff time spent on locating records or retrieval of agency records. The agency is not allowed to make a profit from copy fees.

Postage charges may be added if they exceed $4.00.

State law requires the requester to submit copy fees in advance. In certain instances, the advance payment requirement may be waived.

List of Copy Fees (If copy fees are less than $5.00, there is no charge.)

Copy Machine 8.5" x 11", 8.5" x 14"	15 cents per page*
Color Copies 8.5" x 11", 8.5" x 14"	35 cents per page
Color Copies 11 x 17	70 cents per page
Microfilm Reader/Printer	15 cents per page
Personal Computer	15 cents per page
Mainframe Computer	Actual costs incurred by agency
Diskettes	Actual costs incurred by agency
Cassette Tape	Actual costs incurred by agency
Maps	Actual costs incurred by agency
Photographs	Actual costs incurred by agency
Video Cassette	Actual costs incurred by agency
Outside Vendor	Actual costs incurred by agency
See WAC 44-14-07003 Charges for Electronic Records
NOTE: Actual costs incurred by the agency may include sales tax. Example: Kinko’s, photographs, video, etc. *two-sided document equals 2 pages
Revised April 2008